1. Launch your Microsoft Outlook 2016.

 

2. From Top left menu, click on FILE > make sure that Info is selected on the left > click on Add Account.






3. Enter your email address > click Advanced options > tick  Let me set up my account manually then Connect.






 



4. Choose account type, select POP.


5.  Now enter your Incoming  and Outgoing  servers setting in their respective text boxes.

    Use the respective values depending whether you want to use SSL or NON-SSL.


    NON  SSL

    Incoming mail server POP: mail.domain.com

    Outgoing mail server SMTP : mail.domain.com


    (replace your OWN domain name for domain.com)


    SSL

    Incoming mail server POP: serverhostname

    Outgoing mail server SMTP : serverhostname


    (serverhostname refers to the name of the server that is hosting your email

    serverhostname can be found from your web hosting control panel server information section )


NOTE : If you choose SSL settings, check This server requires an encrypted connection (SSL) box. 





 



8. Enter password for your email address then Click OK.



9. Account setup is complete. Tick the checkbox if you want to setup outlook mobile on your phone then click OK. 

Your email account now is ready to use.






Note: If you wish to edit the Account Setting , you may proceed with below step


1. File > Account Setting > Double click your email address > More Settings





2. Click on Outgoing server tab to check on "My outgoing server (SMTP) requires authentication" as it is our currently mail server policy to allow sending from mail client.





3. Click on Advanced tab and you can edit your port setting here. Use the values below. 


NON-SSL
Incoming POP : 110

Outgoing SMTP : 587


SSL
Incoming POP : 995

Outgoing SMTP : 465


NOTE : If you choose SSL settings, check This server requires an encrypted connection (SSL) box. 





5. After edit click OK, it will return to the Add account setting. Click on Next and click on Close after the Test Account Settings has been done.





6. Your email account in Microsoft Outlook 2016 is ready to use.





Below will be a sample of video tutorial on "How to Setup a POP3 Account in Microsoft Outlook 2016 

using NON SSL setup. "


For SSL setup you may just replace the "Serverhostname" and "SSL ports" based from above steps.